You know you’re having problems in organizing the report when it's unclear where or how to begin the report. It is a statement from the writer saying what happened to them.In fact, in most cases, the crime has already occurred and the writer is telling the story backward.Of course, for the suspect, it is when they make that conscious decision to commit the crime.
A report is not a statement of what the writer did (although this format can more or less work).
A report tells the story of what happened, based on the investigation. When a witness tells you what they saw, you cannot testify to those facts, only that they said it to you.
Proper reporting helps correct the current incident and prevent future incidents like it.
However, when completing the form, it can be difficult to remember all the details that need to be included.
Here are facts that can be included, if available: John Bowden is the founder and director of Applied Police Training and Certification.
John retired from the Orlando Police Department as a Master Police Officer In 1994.You can change the verbiage to suit your own style.The important phrase is the last sentence, “My investigation revealed the following information.” This tells the reader that this is the story of what happened.His career spans a period of 21 years in law enforcement overlapping 25 years of law enforcement instruction.His total of more than 37 years of experience includes all aspects of law enforcement to include: uniform crime scene technician, patrol operations, investigations, undercover operations, planning and research for departmental development, academy coordinator, field training officer and field training supervisor.A good example of this is a shoplifting case with multiple suspects and multiple loss prevention officers. This makes it easy to describe the action when it starts.After you finish telling the story, you can add all the facts that need to be included in the report not brought out in the story.Your actions will be inserted in the story as it unfolds. Introduce the people, property and other information before it is discussed.For example, with a convenience store robbery, set the time, location and victim before you describe the action. Jones was working as a store clerk on Jan 12th, 2013, at the Mid-Town Convenience store, 2501 E. Jones was standing behind the counter, facing the store. If you have multiple subjects involved in the event, introduce and place them all at the same time, before starting the action.The information and methods in this article are more fully discussed in John Bowden’s excellent book “Report Writing For Law Enforcement & Corrections.” It is available from the Amazon and other booksellers. A major problem for a lot of report writers is organization, not writing the report in chronological order. By following these two principles, you’re already on the path to a great report.