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They should retain the minutes while required, for instance to enable them to correctly fulfil any follow-up actions, after which the document should be destroyed.Copies of minutes will remain accessible for reference purposes on Sussex Direct or through the relevant committee Secretary.
All documents, spreadsheets, databases, presentations, images, sound recordings and so on that staff create, update or refer to in the course of carrying out their contractual duties at the University are records.
Records can be in both paper and electronic formats.
Example: A paper file containing an individual student's personal information should be stored within an office that is locked when empty.
If the file contains the personal information of roughly 1,000 or more different students then the security risks and implications surrounding its loss or theft are much more serious.
Mudzuri was simply discharging his duties assigned by the MDC in parliament.
I believe Hwende and party must be disciplined for disrespecting the party vice president in public which resulted in Mudzuri ridiculed party supporters yesterday.
If you are unsure about whether you hold the master record, you may have to make some investigations amongst colleagues and your line manager to find out if the copy you hold is the definitive master record and therefore that you are the records owner for these purposes.
If you are still in doubt having exhausted this process, please contact the Governance Office for advice.
It is also good to get in the habit of 'locking' your computer when absent from your desk for any length of time.
For paper records, secure storage involves keeping documents in a room that is locked when empty, or even in lockable furniture such as a filing cabinet.