Decline Rental Application Letter

Having already established that the , here are some simple ‘Dos and Don’ts’ of managing your rejections.Anyone who has ever tried renting before knows how frustrating it is to apply for several properties, and then never hear anything further.Snail mail will take longer to arrive, and the applicant will appreciate knowing they have been unsuccessful as soon as possible. Be upfront about why you’ve chosen another applicant (without being horrible, of course), and let the applicant know if you want to keep them on file for future availabilities, but don’t say you’ll keep their application around if you know you won’t.

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You never know who might be comparing their letters to others, and so even if there was no bias in your decision-making, it makes sense to give everyone the same response.

Letter openers such as “Choosing the right applicant was an extremely challenging job” or “Writing rejection letters is always tough, but…” may be tempting, especially if your job was difficult, keep the applicant’s feelings in mind here.

It’s also nice to thank the applicant for their time. It may even get you in a bit of legal trouble to provide heavily detailed critiques of your applicants.

If you feel it’s appropriate, a little honest and factual feedback is probably appreciated by the applicant, but otherwise, a simple note saying ‘You’re not what we’re looking for’ will suffice.

You’ve set yourself guidelines on whether or not an applicant will be ‘The One’, so there’s no reason to disregard these guidelines for the sake of the applicant’s feelings. If you don’t want pets, let the applicant know that’s why they were rejected.

If you absolutely wouldn’t take an applicant who has previously been evicted, tell them that. Writing rejection letters is never going to be easy, or particularly enjoyable, but hopefully following our little ‘Dos and Don’ts’ guide here, the job will be a bit easier.

If appropriate, it’s also worth referencing when you last met, or when the applicant came to inspect the property.

For example, a simple line such as “Dear Bill & Amy, it was a pleasure to meet you last Monday at the open house…” will go down a lot nicer than “Dear Applicant…”. There’s no need to detail all the reasons behind your rejection, or lay out all of your applicants’ errors.

They’re not the most fun thing to deal with, no matter if you’re on the giving or receiving end.

As a landlord, sending out rejections to rental applications is probably one of the worse jobs you’ll do, but it doesn’t necessarily have to be the task you dread most.


Comments Decline Rental Application Letter

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